Job Duties

1. Directly responsible for maintaining the lobby, greeting and assisting candidates and/or clients.
2. Answering the telephones, and directing the calls to the appropriate people.
3. Creates files for new clients.
4. Produces weekly sales analysis reports for CEO & Branch Managers.
5. Assisting the CEO with various projects.
6. Word processing of correspondence, memo, employee communication, forms, etc.
7. Responsible for keeping track of supplies, and making orders when requested.
8. Maintains office equipment such as, fax machine, postage machine, and copy machine.
9. Distributing packages and/or letters received via Federal Express or any other courier service to the appropriate people.
10. Shipping packages and/or letters out via Federal Express, and tracking them when necessary
11. All other duties, as assigned.

Job Requirements

1. Must have Microsoft Office experience in an office-setting minimum of one year.
2. Word processing experience required.
3. Computerized spreadsheet preparation experience, familiarity with Excel a plus.
4. Must have excellent phone skills.
5. Must be a friendly, helpful and motivated individual with proven record of ability to work independently in a fast-paced environment.
6. Must be a detailed-oriented person.

 Education/Job Experience

1. Two years minimum experience as a Receptionist or in a relevant position.
2. Must have High School Diploma or GED Certificate.
3. Some college education preferred.

Language Skills (the level of ability to read, write, and speak)

The language skills required to perform this job is to have the ability to read and comprehend simple instructions, short correspondence, and memos.  Also, to have the ability to write simple correspondence; and to be able to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills

The mathematical skills necessary for essential duties of this job is the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; and the ability to compute rate, ratio, and percent.

Reasoning Ability

To have the ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Also, to have the ability to deal with problems involving several concrete variables standardized situations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear; sit; and use hands to finger, handle, or feel; and is frequently required to reach with hands and arms.  The employee is occasionally required to stand; and walk.  The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The noise level in the work environment is usually moderate (computers, printers, phones, and light traffic).

Responsibilities:

• Main function is to assist HR dept as needed for the holiday season
• Work with Agencies and Hiring Managers to schedule and conduct interviews
• Assist with coordinating interviews, background checks, start dates
• Greet new hires, collect paperwork and direct employees as necessary
• Assist with agency new hire orientation
• Manage and maintain agency employee files
• Enter agency employee data in spreadsheet
• Assist with coordinating weekly timesheets to agencies
• Maintain the lobby and assist visitors as needed
• File, copy, fax as needed
• Other duties as necessary

Minimum requirements

• Ability to learn quickly and apply skills immediately in a fast paced, intense environment
• Solid computer skills (MS Office, Outlook) demonstrating accuracy and detail orientation
• 2-3 years of administrative experience
• Ability to multitask, be proactive, and work well under pressure
• Excellent communication and organizational skills
• Ability to work well with different levels of management
• Professional who works well with little or no supervision

EDUCATIONAL REQUIREMENTS

High school diploma or equivalent required. Bachelor’s degree preferred.